About CloudSense

CloudSense is the proven Commerce and Subscriber Management platform, built for high-volume or complex ongoing services. We’re trusted by Communications, Media, and Utility businesses worldwide to launch, sell and fulfill the entire customer journey on Salesforce.

About you 

We are looking for an Office Assistant smiley, approachable and communicative person to ensure our office is running smoothly on a day-to-day basis. Someone highly motivated, who receives new tasks comfortably and performs them easily, to join our Corporate Services Team!

Your Responsibilities 

• Making sure that all office processes run smoothly and efficiently
• Organizing office space, making suggestions for improvements
• Take and pass on messages to management and employees 
• Answer the phone in a timely manner and direct calls appropriately
• Organizing and scheduling meetings and appointments 
• Work with senior staff and provide support 
• Responsible for communication with: maintenance, mailing, shipping, ordering supplies, allocating bills, and errands 
• Carrying out a regular weekly/monthly inventory of the office supplies and ordering accordingly
• Manage relationships with vendors, service providers, and landlord 
• Ensuring that all invoices are forwarded to Finance team 
• Partner with HR and Finance to implement office policies as necessary
• Providing daily support to the HR, Finance, and IT team in office management tasks and other tasks given by the team
• Supporting the Recruitment team with social media activities and supporting event organizing
• Applying IT policy as well as being responsible for mobile phones 
• Responsible for keeping records of office administrative systems (Hot Desking, Ticketing, Multisport, and others) 
• Dealing with correspondence, complaints, and queries 
• Supporting organization of company events 
• Responsibility for buying gifts for clients and business partners
• Running errands for the office and general manager
• Greeting guests as soon as they arrive and connect them with the appropriate party 
• Offering refreshments to guests
• Organizing charity events 
• Copy, file, and maintain paper or electronic documents and records 
• Booking dinner venues and taxi transport

Competencies: Knowledge, Skills, and Abilities 

Essential

• Positive attitude
• Motivated 
• Fast learner
• Independent in performing tasks after the relevant training is given
• High ability to prioritize work and different tasks
• In a fast-paced environment, adjusts quickly
• Completes tasks efficiently and accurately
• Excellent written and verbal communication skills in English 
• Reliability and discretion: you will often learn of confidential matters 
• Resourcefulness 
• Bringing new ideas and fresh perspectives
• Problem-solving 
• Planning and organizational skills 
• Detail-oriented 
• Friendly and open in communication

Desirable

• Experience working at the reception, and in administrative work 
• Available 4 days a week

Conditions of employment

• Initial student salary 32,00 HRK per hour 
• Working hours: up to 30 hours per week

Some benefits you will love 

• Flexible working hours in line with your student obligations 
• A choice between Gyms4You or Multisport membership
• Healthy breakfast & snacks in the office 
• Company day & monthly socials 
• Pet-friendly office – Pet Fridays :)